Create mail merges Use it to create a mail merge with addresses from MS Outlook contact folders. MaxBulk Mailer is a full-featured and easy-to-use bulk email software and mail-merge tool for Macintosh and Windows Easy Mail Merge for Outlook gives you the power to fully personalize email messages and quickly deliver individual Easy Mail Merge for Outlook You want to use the data stored in Microsoft Access in all kinds of documents easily without retyping.
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N95, KN95, KF94 masks. Windows Windows. Most Popular. New Releases. Desktop Enhancements. Networking Software. Trending from CNET. Download Now. Note the following requirements for the data table:. Each row should provide information about a particular item.
For example, in a mailing list, each row might include information about a particular recipient. Create your Excel data file, and then arrange it by using the fields that you want to use for your letter, as shown in the following sample data file. After you create your Excel data file, save it, and then close the data file. For more information about how to create a mail-merge address list, click the following article number to view the article in the Microsoft Knowledge Base:.
Under Select document type , click Letters. The active document becomes the main document. The main document contains the text and graphics that are the same for each version of the merged document. For example, the return address and the salutation in a form letter are the same for each version. Start with the document that is currently shown in the document window. To do this, click Use the current document. You can then either type the letter in the document window or wait until the wizard prompts you to do so in a later step.
In the Start from existing box, select the document that you want, and then click Open. If you do not see the document, click More files , and then click Open. In the Open dialog box, locate the document that you want, and then click Open. Under Select recipients , click Use an existing list. In the Select Data Source dialog box, locate and then click the Excel worksheet that you want to use. By default, Word opens the "My Data Sources" folder. If your Excel worksheet contains information about multiple tabs, select the tab that contains the information that you want, and then click OK.
All entries in the data source appear in the Mail Merge Recipients dialog box. Here, you can refine the list of recipients to include in the merge. In the Mail Merge Recipients dialog box, select the recipients that you want to include. To do this, use one of the following methods:.
Use the check boxes to designate recipients. This method is most useful if the list is short. Click to select the check boxes next to the recipients that you want to include, and then click to clear the check boxes next to the recipients that you want to exclude.
Note If you know that you want to include most of the list in your merge, click Select All, and then click to clear particular records. Similarly, if you want to include only a few records in the list, click Clear All, and then select the records that you want. Sort items in the list. This method is useful if you want to see items in alphabetical or numeric order. Click the column heading of the element by which you want to sort.
For example, if you want to display the list alphabetically by last name, click the Last Name column heading. Filter items in the list.
This method is useful if the list contains records that you know you do not want to see or include in the merge. After you have filtered the list, you can use the check boxes to include and exclude records, as described earlier.
To filter the list, follow these steps:. Nonblanks : This option displays all the records in which the corresponding field contains information. If the data source contains records that share the same information, and if there are 10 or fewer unique values in the column, you can filter by specific information.
For example, if there are multiple addresses that list Australia as the country, you can filter by Australia. The Mail Merge Recipients dialog box displays only the designated records.
To display all the records again, click All. For advanced sorting and filtering, click the arrow next to any column name, and then click Advanced. Use the Filter Records and Sort Records tabs to set up the sorting or filtering query that you want. If you have installed address validation software, click Validate in the Mail Merge Recipients dialog box to validate your recipients' addresses. Word uses the recipients that you designated for the merge. If you have not already done this, type the text that you want to appear in every form letter in the main document.
Insert merge fields where you want to merge names, addresses, and other information from the data source. To insert merge fields, follow these steps:.
Technical support is provided via e-mail and Tickets system on the web-site. Primary Download Secondary Download. In unregistered versions, the number of addresses the message is sent to using Mail Merge Toolkit cannot exceed 50 and the trial period is limited to 30 days.
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If you agree, continue to use the site. What's new in Mail Merge Toolkit? Available in the PRO edition only. The final sent report can be customized now: a possibility to add columns and several other message generation parameters is added.
Numerous improvements in the options dialogue: option to enable saving settings and selections for the next use, option to enable saving settings and selections for the next use, option to use attachment text as message body, trial period day counter.
Version 4. New: the option of generating detailed report for created messages is added. Fixed: a problem with missing spaces in the attachment names, obtained from the data file field. Fixed: in the "Save copies of the generated PDF files to folder" option, an issue with the incorrect file name format is resolved if a data source field is selected as file name.
New: the mail profile selection option is added. Check for running programs from the Microsoft Office suite during the installation of the add-in is added, as well as the possibility of force closing them for the correct installation of the add-in. Fixed: an error with loading.
NET module for connection to SharePoint, known on the systems where different. NET Framework versions are installed, is resolved. Sending personal mailings is now smarter and faster. New: personal messages sent attached as files in the PDF format can be saved to the specified local folder or network share.
New: the number of recipients is displayed. Fixed: an issue with processing file masks in the file names got from the data source. New: options for viewing program logs are added. New: custom setting to delay the start of mailing is added. Program Help item is updated. Version 3. Fixed: an issue with processing large recipient lists known with the bit Office edition. Professional edition of the product is released. Version 2.
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